Assignment Overview

For this assignment, we will be copy-editing the session reviews from the 2016 Conference on College Composition and Communication (CCCC), which are published annually in Kairos: A Journal of Rhetoric, Technology, and Pedagogy. We will work through five stages of editing, from macro concerns (i.e., understanding the purpose of the texts we will edit) to micro concerns (i.e., making sure every comma is in place and the author is contacted for queries).


  • To use proofreader marks on hard copy & on electronic copy (e.g., line-editing/red-lining)
  • To learn electronic editing in Word, Adobe Acrobat Pro, and wikis
  • To learn the stages of editing at the production level
  • To develop micro-editing skills
  • To practice collaborative editing & version control
  • To develop working relationships with authors through queries
  • To understand the basic research and professional development strategies of the academic-writing discourse community

Due Dates:

  • Stage 1 = Sept. 20
  • Stage 2 = Oct. 4
  • Stage 3 = Oct. 18
  • Stage 4 = Oct. 25
  • Stage 5 = Nov. 3


Below are short descriptions for each stage of the copy-editing process. More detailed instructions are in the DropBox>copy-editing>instructions folder.

Documents for reference:

Stage 1: Pre-production review

This stage ensures you have all the right files in the right places and that the contents of the files are working and in the right order. This is a big-picture review of the materials to familiarize yourself with the materials, spot initial inconsistencies, find the most difficult/challenging design element (to use as a test-case), and make sure the text is ready for editing in Stage 2.

Stage 2: Comprehensive edit

In Stage 2, we move from macro (comprehensive) editing to micro (line-) editing. This involves usage edits and fact-/reference-checking. We will practice editing in several tools, including DropBox, Adobe, Google Drive, and ultimately ending in Word.

Stage 3: Procedural editing

Stage 3 has us cleaning the text in Word to accommodate our in-house style sheet and Kairos design style guide. We will practice using Styles in Word and ultimately apply XML coding to prepare the text for layout.

Stage 4: Structural mark-up

In this stage, we will import the cleaned text to InDesign (outsourced to the DPI) and the wiki, where we will further apply wiki-based styles for final web-based presentation.

Stage 5: Proofing & author query

This is the final copy-editing stage (for this class), where we will proof and correct the wiki copy and create a proof list to apply to the InDesign files, also scanning the page proofs for structural errors.